Generating an Accrual Return

KB Article #7990

Accrual returns allow dealers to identify obsolete inventory and, if desired, generate a suggested return based on parameters they set. 

Obsolete inventory includes parts that have not seen sales or usage for a set period. These items should be returned to the manufacturer when possible. If not, they can be sold at a discount or scrapped and written off for tax purposes. 

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Click an option below to get started: 

• To generate an automated accrual return:

  1. Click the Returns tab.
     
  2. Click the Accrual Return tab.
     
  3. If an automated accrual return is available, it will display a table of parts. 
     
     Information for each part includes: 
     • Part number
     • Part description
     • Suggested quantity
     • Ordered quantity
     • On Hand quantity
     • On Order quantity
     • Number of days since activity
     • Bin location
     • Quantity to return
     • Price of part
     • Total dollar amount of parts to return
  4. Enter a Return Reference number in the provided field.
     
  5. Check the box in the Trash column to remove it from the list. 
     1. To view the part's history, mouse over the icon in the History column.
        
  6. To manually add items to the Accrual Return, click the option below:
     

     • To manually add items to the list:

       1. Click Add Items.
          
       2. A list of applicable parts display. 
          
       3. To adjust the parts listed: 
          1. Update the criteria as desired.
             
             
             • Minimum age to display defaults to 12.
             • Minimum Months Since Last Receipt defaults to 1. 
             • Maximum age to display is set to 24. 
             • Minimum Line Value is set to 10. 
          2. Check the Hide non-multiples of pack quantities box to hide pack quantity parts that do not have full packs (e.g. you only have 8 parts that should come in a pack of 12). 
          3. Check the Show Selected Only box to display only the parts that have been checked for return. 
       4. Check the boxes to the left of the parts you'd like to return.
          
          
          1. As parts are added, the totals along the bottom will update.
             
       5. When ready, click Save Changes. The Accrual Return will update with the added parts.
          
  7. If any changes were made to the Accrual Return, click Save Changes.
     
  8. When ready, click Submit.
     

• To generate a manual accrual return:

  1. Click the Returns tab.
     
  2. Click the Accrual Return tab.
     
  3. Click Manually Generate Accrual Return.
     
  4. A list of applicable parts display in a table.
     
     Information for each part includes: 
     • Part number
     • Description
     • Bin location
     • Pack Quantity
     • On Hand quantity
     • Return quantity
     • Price
     • RET Value
     • Age of part
     • Last Sale date
     • Last Receipt date
  5. To adjust the parts listed: 
     1. Update the criteria as desired: 
        
        
        • Minimum age to display defaults to 12.
        • Minimum Months Since Last Receipt defaults to 1.
        • Maximum age to display is set at 24. 
        • Minimum Line Value is set to 10. 
     2. Check the Hide non-multiples of pack quantities box to hide pack quantity parts that do not have full packs (e.g. you only have 8 parts that should come in a pack of 12). 
     3. Check the Show Selected Only box to display only the parts that have been checked for return. 
  6. Check the boxes to the left of the parts you'd like to return. 
     
     
     1. As parts are added, the totals along the bottom will update. 
        
  7. When ready, click Generate Return.